Archivist at the County Administrative Board of Östergötland

When you work at the County Administrative Board, you get to use your knowledge at the country's broadest authority. The County Administrative Board represents the state in the county and ensures that national goals are implemented. Considering regional conditions, we make trade-offs between different societal interests. This is done through collaboration between experts in various fields and in cooperation with authorities, municipalities, and organizations.

At the County Administrative Board, we create societal benefits and influence societal development every day. It is an important mission, a great responsibility, and an inspiring opportunity. Let your knowledge become a force for Östergötland.

Do you want to

Be part of ensuring that the County Administrative Board's information is managed sustainably, correctly, and accessibly? We are looking for someone knowledgeable in archive and document management who wants to contribute their expertise to an organization with an important societal mission!

About the position

As an archivist, you will belong to the Central Registry Unit, where you will be part of a team of about ten colleagues working with archives and registration. Together, you will work for an efficient, secure, and legal handling of the County Administrative Board's documents.

In this role, you will work both strategically and operationally and have an important function in supporting the organization in matters related to legislation, processes, and practical archive work. You will also contribute to the planning of tasks within the archive and support the unit's archive assistants.

We are currently undergoing a strategically important transition to activity-based archive reporting, a national effort taking place in parallel with other County Administrative Boards in Sweden. The work spans approximately one year and aims to create a more modern, transparent, and traceable information management system. Through this, we strengthen both the efficiency of our information flow and our ability to meet demands for openness and digitally sustainable administration.

Main tasks

• Independent organization and cataloging of analog documents according to the general archive schema.
• Update and ensure the quality of archive catalogs.
• Plan and execute the relocation of materials in the archive.
• Conduct disposal according to applicable regulations.
• Assist the working group with support and planning of activities in the archive.
• Educate and support case handlers and the organization in archive and document management issues.
• Develop guides, checklists, and other support materials.
• Be responsible for dialogue with the organization regarding archive materials.
• Participate in the process for the release of public documents.
• Part of the position may include participation in various national administrative projects.

Qualifications

Requirements:

• Bachelor's degree with at least 60 credits in archive knowledge or experience deemed equivalent by the employer.
• Current experience of independent organization and cataloging of analog documents.
• Experience working with archive reporting systems.
• Very good knowledge of laws and regulations governing archives and public access.
• Good knowledge and experience with Adobe, Office package (Word, PowerPoint, Excel, Outlook), and Teams or equivalent digital tools.
• Very good ability to express yourself in Swedish, both orally and in writing.

Meritorious:

• Experience working with classified information.
• Experience conducting disposal investigations.
• Experience working with activity-based archive reporting.
• Experience with archive reporting in Klara.
• Knowledge and experience with SharePoint.

Personal qualities

We are looking for someone who:

• Is structured, self-driven, and can prioritize their work based on the needs of the organization.
• Has pedagogical skills and enjoys a advisory role.
• Is driven, service-oriented, and solution-focused.
• Has the ability to follow routines, solve issues independently, and contribute to order and clarity.
• Has a strong interest in societal issues and preferably knowledge of the County Administrative Board's mission.

The employment is

A permanent full-time position that begins with a six-month probationary period. Start date by agreement.

If you want to know more, contact:

Unit Manager Annika Hallgren, phone: 010-223 53 10.

Senior Recruitment Consultant Åsa Andersson, phone: 073-684 73 29.

Union representatives:

• SACO, Magnus Roback, phone: 010-223 54 89.
• ST, Nina Stenmark, phone: 010-223 53 04.

Welcome with your application

Which you send via www.varbi.com. Your application must be received by 2026-02-24, please indicate reference number: 2324.

Read more about working with us, our values, and our benefits:

Work with us (https://www.lansstyrelsen.se/ostergotland/om-oss/jobba-hos-oss.html)

In the state, we recruit based on the principles of merit and competence. This means that we make a comprehensive assessment and work with competency-based recruitment as a quality assurance for objectivity and non-discrimination.

Follow us on social media:

Social media (https://www.lansstyrelsen.se/ostergotland/om-oss/sociala-medier.html)

Read more about the County Administrative Board of Östergötland:

About the County Administrative Board (https://www.lansstyrelsen.se/ostergotland/om-oss/om-lansstyrelsen-i-ostergotlands-lan.html)

The County Administrative Board has an important coordinating role during societal disturbances, and all employees are part of the crisis and war organization. Some of our positions are security classified, which means that a security review will be conducted before employment.

How we handle your personal data:

Handling of personal data (https://www.lansstyrelsen.se/ostergotland/om-oss/om-webbplatsen/sa-hanterar-vi-dina-personuppgifter.html)